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Tony Mobily's picture
By Tony Mobily
Wednesday, September 14, 2011 - 16:34

New features: search on notes, and notifications improvements

Hi there,

The holiday has definitely been good for us: this week, we have released tons of new features which were requested by users over the last few months. I will break up the list in two blog entries.

Search contact notes

We now allow users to search notes for contacts. This strengthen further the CRM side of Apollo, which now allows you to look up old conversations with your contacts by typing a few relevant words:

Improvements on notifications

We have improved email notifications in Apollo in several areas. First of all, it's now possible to add private comments to milestones:

Before now, you could only do this with message comments, whereas milestone comments had to remain public.

Speaking of permissions, we were pointed out that if you have a public project message, replying to a comment using the "reply-by-mail" feature in Apollo always results in a public comment being added. The problem is that you might receive an email notification for a private comment. Using reply-by-mail, since the project message itself is public, your reply will also be public. This could potentially be pretty bad, as everybody (including external users) would be able to read your reply, possibly working out the contents of the (private) comment you were replying to. So, we added this disclaimer to private comments added to public messages:

Watch out! This is a PRIVATE comment added to a public message. If you reply to it by just hitting "reply", your comment will be "public" (which is possibly something you want to avoid). To add a private comment to this public message, you will need to login onto Apollo

Another improvements is the ability to notify people by email if a message is edited.

This is a very important feature, if you want to make sure that your users know about the latest version of a message and if you want to keep your email trail up-to-date.

Finally, when you receive a notification email with a message or comments with attachments, you are now able to see exactly what files were attached:

No doubt this small improvement will be most welcome by people who find attachments critical in their daily use of Apollo (for example graphic designers).

This is the first installment of the many features that made it into Apollo this week. Can you work out what the missing ones are?

6 comments so far

Kelly Sims's picture

Kelly Sims

Thu, 09/15/2011 - 11:26


Love the extra notification work, great stuff. I'm so very happy with my choice to move from Basecamp to Apollo, and updates like this just strengthen that feeling even more.

Tony Mobily's picture

Tony Mobily

Thu, 09/15/2011 - 16:09



Thank you for your kind words Kelly!


Brian Greenwood's picture

Brian Greenwood

Fri, 09/16/2011 - 09:52


Thanks for all the improvements. It's always nice to come on and see your requests come to light. Mass kudos to you and your team on being so responsive to ideas and change requests.

Will there be a future fix for the private message deal though? A warning doesn't really seem like a fix to me. More like, "Reverse doesn't work on your car, so don't park anywhere you'll have to back out. If you do, you'll need to get out and push."

I too am very happy with my switch from basecamp. Unlike basecamp, you improve your system quite regularly.

Thank you.

Andrea Di Clemente's picture

Andrea Di Clemente

Fri, 09/16/2011 - 11:12


Hi Brian,

thanks for the kind words!

You're absolutely right about the 'reply by email to a private comment on a public message' deal. We'll fix it asap and keep you posted!

Brian Greenwood's picture

Brian Greenwood

Wed, 09/21/2011 - 03:21


OK, so I am so excited about this improvement - Milestones that move ahead when you move a previous one.

We love that we no longer have to labor and move each individual one and try to remember the spacing between them.

This makes the use of templates so much more efficient!

THANK YOU! Our traffic manager especially thanks you!

Tony Mobily's picture

Tony Mobily

Wed, 09/21/2011 - 05:44


Hi Brian,

Glad we could be of help :D