Apollo now has Google Drive integration!

A while back, we mentioned that "Integrations" would be the keyword for Apollo's development. We rolled out Freshbooks and Harvest integration a while ago, and noticed that a many users started using them. Well, if you looked closely enough at our changelog, you would have noticed that we have been working on Google Drive integration. Guess what? It's ready to go: Apollo now supports 100% Google Drive integration.

How does it work?

Apollo is now tightly integrated with Google Drive.

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The beauty, and the challenges, of integration with SaaS

We have recently introduced two exciting integrations: Harvest and Freshbooks. The reception from our users was overwhelming, and made us realise the importance of communicating/integrating with other online software.

Apollo doesn't send invoices; this is a conscious decision on our side: invoicing is not "Just send invoices out", just like "Project management" is not just "A bunch of task lists".

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Improved search on contacts (now by field)

When you deal with a lot of information, searching is indispensable. We have recently improved searching within projects, and decided to improve the search in the CRM side of Apollo.

This led to a considerable rewrite of the search abilities of Apollo's CRM, which now allows you to select which fields you will search into:

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Default sort order of project dashboard

The projects' dashboard is the first screen you see when you click on Projects on the left hand side. It's a very important screen, which lists all the projects you have access to.

The first real improvement for the projects dashboard was the introduction of categories and paging (which were triggered by important requests from customers who were dealing with more than 200 active projects using Apollo!).

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Harvest and Freshbooks integration in Apollo!

It is no secret that Apollo is internet-based software: Apollo's users can access their data either by using Apollo's great UI, or by "connecting" to Apollo's API (you can see the API as a means to access Apollo taking the UI out of the equation). The API can be invoked by your own scripts (if you are a developer), or by other online programs, in order to access your information.

While this means that potentially every SaaS out there can integrate to Apollo, we realise that it's important for us to make this as painless as possible, and decided to actively work on integrations.

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"Time" menu now available for cases and deals

We are consistently improving Apollo's reporting abilities. Time entries was a specific feature that we wanted to get out of the door as soon as possible, promising improvements to the reporting side of things. Right now, if you click on a contact for example, you are able to see all time logged against it:

We improved cases and deals, by adding the same tab for them.

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Decide how to view and sort contact names

When it comes to regional settings, Apollo needs to deal with several issues: timezone, date format (DD/MM/YYYY or MM/DD/YYYY), language, and so on. There is another detail, in terms of localization, that escaped in the first version of Apollo: the ability to set, in the CRM side of things, how to display people's names: "name, last name" or "last name, name". Apollo, by default, would display them as "name, last name" and would order contacts by last name.

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Apollo now shows file categories in Project files, and works harder to cache uploaded files

We did some improvements on the file management side of Apollo — although only one of them is actually visible.

When you go to Project > Files, you see all the files associated to a particular project. However, when viewing "All files", you will now see the category the file belongs to:

Also, when a file is served, it will also serve the right HTTP headers so that browsers will cache them more aggressively.

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PDF preview in Apollo

Uploading files is one of the central features in Apollo. Knowing that you need to design a leaflet with set prerequisites is great. However, at some point you will need to show that leaflet to the customer, and will most likely attach it to a comment, asking for input.

One aspect of file upload is that you expect to see a preview of the file you are downloading before actually transferring the whole thing onto your computer (similarly, most desktop file managers will show images' thumbnails when you open up a folder).

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Auto-saving of drafts in Apollo

In web applications, we all have a bit of a fear of losing our current window in the middle of writing a long text. A browser window can be lost for a number of reasons (the dreaded "back" button, a lost connection, or simply the wrong keyboard or mouse stroke that gets the current window out of the picture).

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